BES PTA Minutes – December 5, 2017

PTA Meeting Minutes

December 5, 2017

 

The Bannockburn Elementary School PTA met on November 7, 2017 at the Bannockburn Elementary School (BES) for a special session about the annual school auction. PTA Co-President Marget Maurer called the meeting to order at 7:05 pm.

 

In attendance: There were 21 participants, including members of the PTA Board.

 

Welcome and PTA Co-Presidents’ Reports:

 

  • Ms. Maurer and PTA Co-President Matt Polak welcomed everyone and announced that BES had been named a Maryland Blue Ribbon School!
  • Ms. Maurer and Mr. Polak presented the minutes from the November 7, 2017 PTA meeting for review. Susan Eagle made a motion to approve the minutes; Setareh Ghandehari seconded. The motion was approved unanimously by voice vote. Past PTA Meeting Minutes are available online at: https://bannockburnpta.org/about/.

 

Auction Presentation by Stace Kimmel and Gary Kaufman:

 

  • Ms. Kimmel and Mr. Kaufman introduced themselves as the 2017 Bannockburn Auction Chairs. They said that the annual school auction could no longer be held at the Bannockburn Clubhouse, the venue for the last several years, because attendance has grown so large.
  • Ms. Kimmel and Mr. Kaufman distributed a 2017 Auction Worksheet comparing costs and attendance limits for holding the event at the Bannockburn Clubhouse, The Glen Echo Bumper Car Pavilion and The Clara Barton Center.
  • Ms. Kimmel and Mr. Kaufman proposed holding the auction at the Glen Echo Bumper Car Pavilion, which was the site of some Bannockburn auctions in years past. They said it is a beautiful, special, and more expensive venue. They estimated that holding the event in the Bumper Car Pavilion would cost $10,200, which is $7,000 more than the BES PTA Budget had set aside for the event. They proposed setting the ticket price at $75 per person in order to cover the additional costs. In comparison, the price for tickets last year was $10 per person.
  • Ms. Maurer opened the floor for discussion. Many people thanked Ms. Kimmel and Mr. Kaufman for their hard work. There was concern that $75 per person was too high a price, that this cost might prevent families from attending and diminish the open and welcoming atmosphere of the auction. The auction is not only a PTA fundraiser, but also a community-building event. It was noted that the PTA often runs a surplus. Instead of raising prices for auction tickets, we can roll that surplus into the auction itself, using the money the auction raises to keep ticket prices low and make the event accessible to more families.
  • Ana Estrada made a motion to allocate the additional $7,000 necessary to hold the auction at the Bumper Car Pavilion, and to cap ticket prices at $30 per person. Allison Leotta seconded the motion. It was approved unanimously by voice vote.

 

Treasurer’s Report:

  • Treasurer Tim Yehl presented the October 2017 Treasurer’s Report.

 

The meeting was adjourned at 8:07 pm.

 

Respectfully submitted,

Allison Leotta, January 2018